Project Timesheets & Time Tracking

For payroll purposes, effectively project time tracking and other tasks is important to efficiently calculate resource costs while saving money on billing and invoicing. Most Project Management Software has basic project time tracking capabilities, which only allowed you to track time from within a specific project. So if you were working on another task, you couldn’t combine it with the time on your current project.

However, with IBN 4.7, project time-tracking and timesheet software has been given a major upgrade in functionality that makes it far more useful and powerful for companies that need full tracking for billing purposes with a proper submission and approval process. With the introduction of the IBN 4.7 comes the inclusion of the time-manager security role.

First, input your time, project information, and data into your timesheet; you can also import tasks from different projects so you don’t have to input all of your project information manually. Once you’ve reported all of your tasks into your timesheet, you can then send your timesheet for approval to the project manager, who will then approve or reject it and send it back to you to fix it.

IBN Project Timesheet Approval Scheme

IBN Time Tracking system makes it feasible to control and analyze the information concerning users’ working time that had been spent on project development. Timesheets are filled in by the users and sent to a manager of the project.

Project Timesheet is an entry containing information about time spent on one activity within the project or beyond it during the working week. Time spent on work has to be approved by a manager. It would be very time consuming to approve every entry. That is why all timesheets filled in during a week are combined into blocks.  These very blocks are later on approved by a manager. Schemes of timesheets approval can be adjusted in a flexible way and be specific different project and non-project activities. The scheme of timesheet approval is set while choosing a time tracking template at the time when a new project is created.

As scheme of timesheet approval can be adjusted according to the company performance, the ways different companies work with time tracking system can vary a lot. That is why later on we will describe time tracking system on the basis of standard scheme of timesheet approval:  block of timesheets within a project has to be approved by project manager and then by time manager; block created beyond a project has to be approved by time manager.

If the project manager approves it, it gets sent to the time-manager who can also accept or reject it. Once the timesheet is accepted, its statue will change to “APPROVED.” If it’s rejected, then it’s sent back to the user who can make changes if needed. You can also export your project  timesheets to a standard Microsoft Excel file for viewing outside your IBN portal.

Moreover, as is the nature of the IBN, you can customize the approval process however the needs of your company via the administrative options. Create any approval process that can be repeated the way you want it.